Homeowners Association Cost Management





Homeowners Associations (HOAs) with common areas and facilities have two types of costs and other elements  to deal with as follows:


BUDGET - The first is Annual Operating Expense, managed with the Budget.  For example, utilities, management fees, insurance, and supplies would be in this first category.  It's pretty simple.  


RESERVE STUDY - The second type is Replacement of Depreciating Common Assets and managed with the Reserve Study.  This consists of things like private roads, buildings, recreational facilities, and fences, etc.  A 30-year projection of cost is prepared which considers the replacement cost, size in units of measure, no. of items, useful life, remaining life, etc. of all commonly owned association assets.


REVENUE - In order to cover these two cost elements, Revenue, annually escalated, must be generated from the association membership for each year of the study.


DUES - Diligent completion of this permits the Homeowners Association Board to establish the amount of Regular Annual Membership Assessments (Dues) to produce sufficient Revenue.  

There are many companies that analyze HOA common facilities and  prepare a Reserve Study for a Fee.  This can be expensive and somewhat confusing.   HOA Board Members are lead to believe that they must pay for a service by a licensed company that specializes in providing reserve studies for community associations.  


For a Board to prepare their Reserve Study themselves, "due diligence" is certainly required.   HOAs can save money, attain better management control, and improve membership communications by using my software to self perform their Reserve Study.  A specialized company to do this is simply not necessary.  


Here is the integrated Excel program that will be used for an invoiced Reserve Study, or be purchased for HOA Board use in conducting the Reserve Study them selves.  The links here are self evident.  Please study the example and screen shots.  If you have questions, comments or orders, please email me and we'll work together.

*      Example of the HOA Cost Management Program with input data . . .  printed as a PDF

**    Screen Shots of the blank Excel file.

***  Computation cell contents are proprietary and hidden.

Fred Arbogast



Service  or  Software  Sales

  (Any purchase includes support throughout the study year)

Integrated Reserve Study, including  HOA Budget, Cash Reserves Projection & Graphic Summary, delivered as a PDF. * $350.00
Reserve Study Update, delivered as a PDF. $175.00
HOA Cost Management Program, delivered as a single Excel file*** with Budget, Reserves and Summary tabs.  If purchased after a completed Study,  it will contain all input data  for easy updating ** $200.00
Integrated Reserve Study + Program, including  HOA Budget, Cash Reserves Projection & Graphic Summary, delivered as a single Excel file*** with all of the input data in place for easy updating and a PDF) $500.00
General HOA Consultation Quote